l The name of this organization shall be the Eastern Virginia Vascular Technologists (EVVT).
II PURPOSE
The purpose of this organization is to:
1. Provide education for area vascular technologists by means of correlation conferences and other educational programs.
2. Provide a means of obtaining accredited educational programs for those members wishing to maintain their registry as Registered Vascular Technologists, RVT.
3. The Association is organized exclusively for educational purposes within the meaning of section 501 (c)(3)of the Internal Revenue Code.
III LEGISLATIVE OR POLITICAL ACTIVITIES
1. No substantial part of the activities of the Association shall be the carrying on of propaganda or otherwise attempting to influence legislation and the Association shall not participate in or intervene (including the publishing and the distribution of statements) any political campaign on behalf of any candidate for public office. The Association shall not, nor shall it ever become a trade Union or Collective Bargaining Agency.
IV.MEMBERSHIP
1. Members shall be known as active, associate or student.
2. Active members will be those persons actively employed in the field of non-invasive vascular technology and those persons currently receiving full-time training as vascular technologists. Only active members may hold office and vote.
Active members will keep their active status so long as their dues are current and they qualify under this section.
3. Associate members will be those persons interested in the field of vascular technology but do not qualify as active members, such as equipment company representatives, physicians. Associate members will be required to pay dues but may not vote.
4. Student members will be those persons not actively employed in the field of noninvasive vascular technology, but are enrolled in some type or cardiovascular program. The rate of dues is to be half of the active/associate membership dues.
5. Application for membership and dues shall be submitted to the membership chairperson.
6. Resignation will be accepted by the membership chairperson. Dues will not be refunded.
7. Those members who have paid their dues by February 28, 1986 shall be known as Charter Members of EVVT
8. No person otherwise qualified for membership shall be denied application because of race, religion, sex, national origin, or political affiliation.
V. OPERATIONAL LIMITATIONS
1. Notwithstanding any other provisions of these articles, the Association shall not carry on any activities not permitted to be carried on:
(a) By an Association exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal
Revenue Law).
(b) By an Association, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law).
2. Upon dissolution of EVVT the Board of Directors shall distribute all remaining assets to such organizations which are exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code of 1986 (or the corresponding
provision of any future United States Internal Revenue Law).
VI. MEETINGS
1. Business meetings will be held quarterly. The President shall have the responsibility for the arrangements for the quarterly meeting.
2. Notice of business meetings shall be mailed to the membership at least 14 days prior to the meeting.
4. Special meetings may be called by the President, a majority of the board of officers or one-third of the active membership, providing that seven days notice has been given to the membership.
5. A quorum shall consist of 20% of the active membership for the purpose of conducting the business of the organization.
VII. DUES
1. Dues shall be payable annually. The amount shall be decided annually by the membership vote at the fourth quarterly Business meeting (See Standing Rules). Dues shall become due and payable January 3 1st and shall be delinquent March 1st. Application for membership and dues received after October 3 1st will be applied to the next year's dues, i.e., the applicant will actually get two months free.
2. Incurment of income: No part of the income of EVVT shall inure to the benefit of or be distributed to its members, trustees, officers, or private persons except when authorized to pay reasonable compensation for services rendered.
VIII GOVERNANCE
1. The management of EVVT shall reside in the Board of Directors. It is the function of the Board of Directors to determine objectives, philosophy, and
official policy of the organization and to implement changes.
2. The Board of Directors shall consist of the President, Vice President, Secretary, and Treasurer. The immediate Past President shall serve as ex-officio member of the Board.
3. The Board can create and eliminate all standing committees and approve the president's appointment of Chairpersons to these committees.
4. The Board can create or eliminate advisory groups and councils as may be necessary for effective liaison with other organizations and the community.
5. The Board may engage in business activities including but not limited to the entering of contracts, leases, or other legal documents and the transaction of all other affairs of EVVT not otherwise provided for.
6. To exercise its legal and constitutional authorities and responsibility in the direction and conduct of the affairs of EVVT, including evaluation and establishment of policy, in order to promote and attain the purposes of EVVT.
7. The Board of Directors may remove an officer, director, or member for due cause by a two-thirds majority vote of the Board. The director involved shall be given an opportunity to be present and to be heard at the meeting at which expulsion is considered.
IX.OFFICERS:
1. The officers of EVVT shall be the President, Vice President, Secretary, and Treasurer. They shall be elected at the last quarterly business meeting annually by the active members present. They shall assume their duties for ONE calendar for the specified term beginning January I st following the election.
2.Terms of office
a. The President and Secretary shall each serve for a term of two years beginning January 2003,
b. The Vice-President and Treasurer shall each serve for a term of two years, beginning January 2002.
c. The terms of office for each of the EVVT officers shall be two years henceforth.
3. A candidate for office shall be an active member in good standing and must consent to serve and be familiar with the bylaws of EVVT.
4. Elections will be held by secret ballot and the candidate receiving the greatest number of votes shall be elected. Absentee votes for the election of officers will be assigned by proxy and only for extreme circumstances.
5. Resignation from office must be submitted in writing to the Board.
6. Vacancies in office should be filled by election, said election at either the next scheduled business meeting or at a special meeting as described in Section VI, except in the event of a vacancy in the office of President in which case the Vice President will immediately assume the duties of the President.
7. The President shall be the principal officer of EVVT.
a. The President shall preside at all meetings.
b. The President shall vote only to resolve ties.
c. The President shall serve as ex-officio member Of all committees with the exception of Nominations, Audit or Bylaws committees.
d. The President shall countersign all checks drawn of the treasury or give verbal agreement to the Treasurer's distribution of funds in excess of
200.00.
e. The President shall serve as liaison between EVVT and SVT.
f. The President shall endeavor to serve the chapter impartially.
g. The President shall appoint chairpersons of standing committees and Ad Hoc committees, except for the Membership and Budget committees, which are chaired by the Vice President and Treasurer respectively, if there are no volunteers for these positions. These appointed chairpersons are to be approved by the Board.
h. The President shall appoint a Nominations committee at the third quarterly Business meeting if there are no volunteers for this committee.
7.The Vice President
a. The Vice President shall assume the duties of the President in her/his absence and succeed to the office of President in the case of vacancy.
b. The Vice President shall be chairman of the Membership committee, collect applications for new members and forward dues to the Treasurer in a timely manner.
c. The Vice President shall determine that a quorum is present for each Business meeting or any other called meeting for the purpose of voting.
d. The Vice President shall assist the President in her/his duties.
8. Secretary
a. The Secretary shall keep accurate records of all chapter meetings.
b. The Secretary shall maintain a current roster of members and their status.
c. The Secretary shall maintain a current copy of the bylaws.
d. The Secretary shall keep a file of committee reports.
e. The Secretary shall see that notice for meetings are duly given in accordance with section VI.2.
f. The Secretary shall keep a schedule of monthly correlation conferences.
g. The Secretary shall conduct correspondence in accordance with direction from the President.
h. The Secretary shall maintain a list of previous EVVT Symposium attendees and addresses.
9. The Treasurer, under the direction of the Board, shall have general supervision of the fiscal affairs of EVVT and other records required by law.
a. The Treasurer shall be chairperson of the budget committee.
b. The Treasurer shall have custody of all funds of the organization making disbursement by check as authorized by the Board or the President.
c. The Treasurer shall give a financial report at each quarterly Business meeting.
d. The Treasurer shall keep an accurate record of all monies received or disbursed.
e. The Treasurer shall give a list of members and addresses to the membership chairperson and Secretary as dues are paid.
f. The Treasurer shall turn over the books to the Audit committee immediately following the last quarterly meeting for an audit by December 31st.
X. COMMITTEES, The Standing Committees will be 1) Audit, 2) Budget, 3) Membership,4) Library, 5) Program, and 6) Newsletter.
1. AUDIT: The Audit Committee shall audit the books of the treasury by December 31st each year. In the event of vacancy in the office of Treasurer, the audit committee will hold an audit within ten (10) days of receipt of written resignation of the Treasurer. The committee shall consist of three (3) members. No member of the Board shall serve on the audit committee.
2. BUDGET: The Treasurer shall serve as chairperson of the Budget committee. A budget shall be prepared and presented at the first quarterly business meeting annually.
3. MEMBERSHIP The Vice President shall serve as chairperson of the EVVT Bylaws membership committee. This committee will receive and review all applications for membership and assure qualifications according to the Bylaws. This
committee will see that new members receive a current copy of the Bylaws and Membership Directory.
4. LIBRARY: The Library Committee shall be responsible for the maintenance of the library materials and with Board approval purchase new library materials.This committee will be responsible for the collection of overdue fines.
5. PROGRAM: The Program Committee Chairperson shall be responsible for scheduling the rotating correlation conferences and securing SVT CME's for those conferences.
6. NEWSLETTER: The Newsletter committee will be responsible for soliciting material, designing, mailing, and otherwise distributing the EVVT newsletter.
XI. AD HOC COMMITTEES
1. BYLAWS: The Bylaws Committee shall consist of a chairperson and at least two (2) other members who shall propose changes, revisions of amendments as required to be presented to the membership for approval.
2. EDUCATION: The Education committee shall consist of a chairperson and atleast two (2) other members to assist with the ongoing teaching of noninvasive
vascular technology with special attention to Study Groups for persons sitting for the ARDMS examinations.
3. SYMPOSIUM: The Symposium chairperson shall be responsible for:
a. Soliciting committee members to plan any large educational seminar(s) to be hosted by EVVT as decided by the general membership.
b. See that correspondence is initiated and followed though to document adequate acquisition of speakers and accommodations are met for those speakers.
c. Document number and amount of vendor support.
d. Report regularly to the membership concerning the planning process for the event.
XII. STANDING RULES
1. Frequent rotating correlation conferences will be held at the various facilities participating in EVVT except for the month of the national SVT meeting and the regional meeting hosted by EVVT.
2. Dues will be voted on annually by the membership at the fourth quarterly business meeting after reviewing the cost of printing the newsletter; postage, and certification maintenance through SVT CME's and other expenses designated by the chapter. The amount decided upon at the meeting will be in effect for the following year.
XIII. AMENDMENTS
1. The Bylaws may be amended by a two-thirds (2/3) vote of the active membership present and eligible to vote at any regular meeting or a special meeting called for that purpose.
XIV. DISSOLUTION
1. EVVT may be dissolved by a two-thirds (2/3) majority vote of the Board of Directors. Such dissolution shall become effective after notice of such action has been transmitted to the members of EVVT and a majority does not object in writing within sixty (60) days following transmittal of notice to dissolve.
XV. INDEMNIFICATION
1. To the extent permitted by law, each Director, committee member, officer and other agent of the corporation shall be held harmless and indemnified by the corporation against all claims and liabilities and all costs and expenses, including attorney's fees, reasonably incurred or imposed upon him/her in connection with or resulting from any action, omission, or the settlement or compromise thereof,to which they may be made a party by reason of any action taken or omitted to be taken by them as a Director, committee member, officer, or agent of SVT, except in relation to matters as to which any such person shall be adjudged in such action, suit, or proceeding to be liable for willful misconduct in the performance of his/her duty and to such matters as shall be settled by agreement predicated on the existence of such liability. The right of indemnification shall inure to such persons whether or not he/she is a Director, committee member, officer, or agent at the time such liabilities, costs, or expenses are imposed or incurred and, in the event of his/her death, shall extend to their legal representatives. To the extent available, and permitted by law, the corporation shall insure against any potential liability hereunder.
These Bylaws were amended and approved by the membership on February 21,1991.
These Bylaws were amended and approved by the membership on December 15, 2001.
